Galena Public Library Board of Trustees

Regular Meeting Minutes

February 10, 2025

Call to order

Vanderpool called the meeting to order at 6:30pm. Trustees present: Alison Vanderpool, Sandra Schultz, Maria Rector, Emily Sprenglemeyer. Absent: Francis Beadle, Mike Blaum and Katharine Walker. Also present: Jenna Diedrich

Citizen Comments

Tim Doser would like board members to check emails. Pete Regez put his name in as a write-in candidate for the library board.

Consent agenda

Schultz moved to approve the consent agenda.  Rector seconded. Motion passed unanimously.

Financial Report

No discussion

Treasurer’s Report

Discussion on IB&T investment. No information on what happened. No action taken by board.  

The Semi Annual report has been reviewed by Beadle.

Friends Report

Annual meeting will be June 25. Speaker will be Michelle Cox, an author from Illinois. She has a new series set in the driftless area. She won an award from the Soon to be Famous Author group for best 2024 book. The book collection for the book sale will begin on March 3rd. Publicity is underway. A kick off meeting with the group chairpeople will be in the next couple weeks.

Library Director’s Report

Water bill discussion. Ladies room, toilet in the non accessible stall had leak issues. Parts replaced but water was still running. City called to alert the library that the water bill will be $1,000. City has a one-time forgiveness policy. The toilet was repaired the same day the City contacted the library and Diedrich filed paperwork to have partial reimbursement of the bill from the city.  

On the inventory report there was discussion about what missing inventory is. Inventory errors occur at times, sometimes items can be stolen, or sometimes discarded but not recorded correctly.  

Audit report, the company is finalizing Friends information currently.  Hoping to be finished and presented at the March board meeting. Strategic plan and assessment of the plan was discussed.

Presidents report:
None

Committees:

• Building & Grounds

• Attorney sent a revised agreement to Diedrich to review and will be reviewed by this committee.
• Diedrich has info from Andy Willis on Bob Woodward email contact.
• Schultz moved to approve moving forward on Phase Five of digitization contingent on a signed agreement with Woodward Communications.  Sprenglemeyer seconded. Motion passed unanimously.

• Decennial none
• Finance none
• HR: will meet soon to discuss director evaluation
• Policy: will meet soon

Unfinished Business

None

New Business

None

Closed Session

Items for next agenda

Woodward Agreement

Announcements

None

Adjournment

Vanderpool adjourned the meeting at 6:58pm.

Respectfully submitted,

Sandra Schultz

Secretary